Must Have: TuneUp to fix and cleanup iTunes library

Must Have:

If you have more than a few hundred songs, you’ll find this useful to save some time with TuneUp to fix and cleanup your iTunes library clean with very little efforts and start enjoying your music more!

I had a few days of leave recently and on my ToDo list was to tidy-up the iTunes library hosted on a familial iMac and the hub of all our music and podcasts. With multiple devices, multiple family members all consuming music and creating different playlists and with varying levels of discipline to maintain the titles and grouping, our iTunes library was a bit of a mess!

[Read more…]

Inbox Hero in 3 steps: #2 How to Process Emails Faster

Inbox Hero in 3 steps: #1 Read Fewer with Email Rules

Inbox Hero in 3 steps

Would you like 30min to 1hour back each day? That would be more time to spend with your spouse, your kids; or that new business you’d like to start; or more time to focus on your big goals!

With this post in 3 parts, I’ll make you be the Inbox Hero and share practices actionable immediately.

Why? Because with all the time wasted on managing our Inbox, we could all be doing something more useful for ourselves and the organisations we work for!

In the first post, we learnt how to read fewer emails, now it’s time to process emails faster!

[Read more…]

Inbox Hero in 3 steps: #1 Read Fewer with Email Rules

Inbox Hero in 3 steps: #1 Read Fewer with Email Rules

Inbox Hero in 3 steps

Would you like 30min to 1hour back each day? That would be more time to spend with your spouse, your kids; or that new business you’d like to start; or more time to focus on your big goals!

With this post, I’ll make you the Inbox Hero and share practices actionable immediately.

Why? Because with all the time wasted on managing our Inbox, we could all be doing something more useful for ourselves and the organisations we work for!

In this first part, learn some practices to spend less time reading emails!

[Read more…]

Do you want to be more successful? Write Down your Goals

“16% of the population have goals but don’t write them down. Less than 4% write down their goals and less than 1% review them regularly. Those individuals will have 9x more success, over the course of their lifetime, than those who don’t set goals” – David Khol

If you want to be one of those individuals, read on!

[Read more…]

How do you handle Recurring Tasks in GTD?

GTD How do you handle recurring tasks in GTD

How do you handle recurring tasks in GTD? This is one that deserve a custom answer for each of us!

Before answering this question, it is important to remind ourselves why we use GTD in the first place: to capture “stuff” that needs doing at the right moment that we would otherwise forget or worry about.
GTD isn’t to capture and manage every minute of your day or smallest actions which are already habits. For example brushing your teeth shouldn’t be a Next Action in your GTD system. It would be both inefficient to track and manage such activities as well as cluttering your GTD system.

There are however recurring things you need to be reminded of, to be done at some point during a given day or due by a specific date and time such as calling some family members on friday nights, filing a monthly report by the 1st Tuesday of the month, etc.

[Read more…]

What are Your Goals in Life?

What are Your Goals in Life?

What are your Goals in life? It took me some trials and errors (and a few years!) before I reached a level of crisp clarity I was comfortable with to lead my life rather than letting life happen to me. To help you save time and efforts, I share how I define goals in life, relentlessly commit to goals and track progress towards those goals.

Don’t read further if you are not serious or have discipline to commit to something and enjoy the time back!

[Read more…]

Your 24×7 Personal Assistant to maintain your Address Book: WriteThat.Name

Your 24×7 Personal Assistant to maintain your Address Book: WriteThat.Name

Recently I saw someone giving a stack of business cards to their Assistant… For the lucky few to have an Assistant, what a waste of valuable resources and missed opportunities! If you haven’t got that luxury, get your own 24×7 Personal Assistant for contacts and address book management: WriteThat.Name

Available from iTunes App Store, or Google Apps Marketplace, it is a completely transparent application that sits in your emails and simply keep your address book up to date!

[Read more…]

GTD Context in 3 steps

GTD-Contexts-Mind-Like-Water

I often get questions from intrigued people about what GTD context I use to manage Next-Action lists for all aspects of my life, at home and at work.
Context is critical to determine the tools, people or location involved to carry our Next-Actions very effectively as soon as you are in that “context”

David Allen in his book Getting Things Done provides a great baseline of Context. Context are very personal, and below are key GTD contexts you will most likely adopt. Using other type of “contexts” such as @urgent, @today, @mustDo, @projectA likely mean you aren’t trusting yet your GTD system and reverting to other time management techniques. A good indicator that you have the right list of Context is when you aren’t changing them often and you most likely won’t have more than 20 context.

[Read more…]